New project enquiries
Referrals and inbound that need a fast, well-informed response to win.
Industries · Professional Services
Ship Projects On Time Without Chasing Clients for Content
Web projects stall waiting on assets, feedback and sign-off, not on design. The AI runs the project admin so your studio can keep building.
4.9/5 rating
1,200+ reviews
8+ years experience
500+ clients
A web project, kept moving
- EnquiryProject enquiry captured with goals, budget range and timeline
- DiscoveryDiscovery call booked; brief collected before the call
- ProposalScope staged for review; proposal followed up to a decision
- BuildAssets and copy requested via tracked checklist
- RevisionsRevision deadlines tracked; out-of-scope flagged
- LaunchLaunch checklist run; post-launch check-in scheduled
How web design agencies win
Projects stall on admin, not craft
Studios are hired for taste and delivery. What loses them margin is waiting on clients for the things only clients can provide.
Stalled projects
Builds that pause for weeks waiting on copy, images and approvals.
Revision drift
Feedback rounds that expand scope without an agreed change order.
Praktivo connects the project lifecycle: the enquiry, the discovery brief, the proposal follow-up, the asset checklist, the revision tracking and the launch handoff.
Project enquiriesDiscovery briefsProposalsAsset collectionRevisionsSign-offLaunch handoffPost-launch care
Web design leaks
Where web studios lose time and margin
The project is rarely late because of design. It is late because of coordination.
Enquiry leak
Referrals and enquiries wait days for a reply while the team is mid-build, and go to a studio that replied first.
Brief leak
Discovery calls happen without a brief, so scope is guessed and proposals take longer than they should.
Asset leak
Weeks lost waiting on copy, images and access, all chased by hand.
Scope leak
Revision requests that expand beyond the agreed scope, discovered after the work is done.
The exact AI system
Enquiry to launch, connected
The project admin, handled, so your studio ships on time.
What the system handles
- Captures and qualifies project enquiries and books discovery.
- Collects a structured brief before the discovery call.
- Stages proposal and scope details for review and follows up to a decision.
- Requests assets, copy and access through a tracked checklist.
- Tracks revision rounds and flags anything out of scope for a human.
- Runs the launch checklist and schedules a post-launch check-in.
Enquiry to live site
- t0Enquiry captured with goals, budget range and timeline
- +1 dayDiscovery call booked; brief delivered beforehand
- t+2 daysScope staged for approval; proposal followed up
- BuildAssets and copy collected via tracked checklist
- RevisionsDeadlines tracked; out-of-scope items flagged
- LaunchChecklist run; post-launch check-in scheduled
What the AI handles end-to-end
The project admin that protects your deadlines
Every chase and reminder handled, so you keep designing.
Project intake
Enquiries qualified and discovery calls booked.
Brief collection
Structured briefs gathered before the call.
Proposal follow-up
Scope staged and proposals chased to a decision.
Asset collection
Copy, images and access requested and tracked.
Revision tracking
Rounds monitored; scope changes flagged to a human.
Sign-off reminders
Approvals requested and nudged to keep momentum.
Launch handoff
Launch checklist run and handoff docs delivered.
Post-launch care
Check-ins scheduled and care-plan interest surfaced.
CRM updates
Every project and contact logged with next action.
Reporting
Pipeline by stage, source and project profitability signals.
Sample follow-up sequence
A stalled build, restarted
A cadence for the project waiting on client assets.
Waiting on assets — Day 1 to Day 10
- Day 1Itemised list of what is outstanding, with due dates.
- Day 3Offer help: ‘We can source placeholder copy to keep the build moving.’
- Day 5Timeline context: what the delay means for the launch date, information only.
- Day 8Offer a short call to clear any blockers.
- Day 10Escalated to the account lead for a human conversation.
Reminders are clear and itemised, and stop the moment assets arrive.
Human in control
What stays with your studio
The agent coordinates; your designers and developers create.
- Design direction, UX decisions and build choices.
- Scope, pricing and change orders.
- Final approval of every client-facing communication.
- Contract and launch sign-off decisions.
- Any client who asks for their designer or project lead.
Process, not guesswork
The agent works from your approved process, scope templates and checklists. Anything outside them is flagged to a person rather than improvised.
No fabricated timelines or scope. A person owns every promise.
Studio visibility
Pipeline, project health and scope creep
See which projects are on track and where time is leaking.
Pipeline dashboard
Enquiries, proposals and projects by stage and source.
Project health
Asset status, revision rounds and days waiting.
Scope view
Change requests and out-of-scope items flagged over time.
The questions a studio owner asks
- Which projects are waiting on the client right now?
- How many revision rounds is each project consuming?
- Which source produces the most profitable projects?
Attribution on the project
- SourceReferral / inbound / portfolio
- LeadEcommerce rebuild — 12 pages, launch in 8 weeks
- Agent actionBriefed, scoped, assets collected, launch coordinated
- OutcomeLaunched on time → care-plan check-in offered
- ReportingProjects and outcomes rolled up by source
FAQ
Questions, answered
Can the AI scope a project?
No. It collects the inputs — goals, pages, examples, budget range — and books the discovery call. Scoping and pricing stay with your team.
How does it reduce scope creep?
By capturing what was agreed at discovery and checking changes against it, then routing anything out of scope to a human for a change order.
Will it chase clients for content and feedback?
Yes. Revision rounds, copy and assets are requested through a tracked checklist and nudged until received, so projects do not stall waiting on clients.
Does it help with launch handoff?
Yes. Launch checklists and post-launch check-ins are run automatically, and the handoff documentation is delivered on schedule.
Will it work with our tools?
We build around common stacks — Figma, Webflow, WordPress, ClickUp, Asana, Notion, Slack and general CRMs — and are honest about integration limits.
Is it good for a small studio?
Especially. Small studios live or die on project admin, and the system absorbs the chasing so designers stay in design.
Get your plan
Put this to work on your pipeline
Tell us how leads come in today. On the call we map the fastest fix — usually response time or follow-through.
- A free 30-minute AI strategy call — no obligation.
- A scoped blueprint: your biggest leak and the first automation to fix it.
- Honest fit check — if automation is not your fastest win, we say so.
The fastest way in: answer six short questions and we will map your lead journey, find the biggest leak and show the fastest automation win — before we ever get on a call.
Free strategy call · No commitment · We reply by email
Keep going
Related pages
Related industries
Relevant AI services
Workflows that pair well
Ready to ship projects without the chasing?
Book a free AI strategy call and we will map your intake, asset collection and launch handoff against this system.