Candidate screening
Transparent SMS screening against your criteria.
Industries · Professional Services
Screen More Candidates and Keep Every Submission Moving
Recruiting is a race against other agencies for the same candidate and the same client. The AI screens, qualifies and follows up so your recruiters focus on closing placements.
4.9/5 rating
1,200+ reviews
8+ years experience
500+ clients
Hi Marcus — this is the assistant for Northline Recruiting. You applied for the warehouse supervisor role. Is now a good time for 3 quick questions?
Sure.
Thanks! 1) Do you have 2+ years leading a team of 10 or more? 2) Are you based within 30 miles of the site? 3) When could you start?
Yes, yes, and two weeks’ notice.
Great — that matches what the client asked for. I’ve got a 20-minute call with a recruiter tomorrow at 10:00 AM or 3:00 PM. Which suits?
10 AM please.
Booked. A confirmation is on its way, and your details are with Marcus Reid on our team. Reply STOP anytime to opt out.
How recruiting agencies win
Speed on candidates and follow-through with clients
Two agencies with the same shortlist are separated by who screens faster and who keeps the client informed.
Where placements come from
- Client vacancies from existing relationships and BD.
- Job boards and inbound candidate applications.
- Sourced candidates from your database and outreach.
- Referrals from placed candidates and clients.
Illustrative: a hot candidate, lost
- 10:00 AMStrong candidate applies to your posting
- 1:00 PMApplication sits in the ATS, unread
- 3:00 PMA competing agency texts the candidate
- 4:00 PMCandidate already engaged with the competitor
- ResultThe shortlist difference, decided by screening speed
Recruiting leaks
Where agencies lose candidates and placements
The candidates and clients are there — the coordination is the leak.
Common leaks
- Inbound candidates who wait hours for a first response.
- Screening calls that consume recruiter time before basic qualification.
- Submissions and interviews with no follow-up, so feedback stalls.
- Clients who go quiet on shortlists and never get chased.
- Placed-candidate check-ins that never happen, costing referrals.
- Past clients never asked about their next vacancy.
Illustrative: the submission black hole
- MonThree candidates submitted to the client
- WedClient has not acknowledged the shortlist
- FriNo follow-up; interview slots are being filled elsewhere
- Next MonClient hires via another agency
- ResultGood candidates, no follow-through
The exact AI system
Candidate and client coordination, connected
Speed on candidates, consistency with clients.
What the system handles
- Replies to inbound candidates within minutes and screens against your criteria.
- Books recruiter calls for qualified candidates only.
- Keeps the candidate pipeline updated with stage and availability.
- Chases clients on shortlist feedback and interview scheduling.
- Sends interview reminders to candidates and clients.
- Runs placement check-ins and surfaces repeat business.
Applicant to interview
- t0Candidate applies or is sourced; auto-screened by SMS
- t+minQualified candidates booked for a recruiter call
- Day 1Candidate logged to ATS with stage and notes
- Day 2Shortlist submitted; client chased for feedback
- Pre-interviewReminders sent to both sides
- Post-placementCheck-in scheduled; repeat business surfaced
What the AI handles end-to-end
The screening and chasing that fill placements
Every routine touch handled, so recruiters focus on relationships.
Pipeline updates
Every candidate logged with stage and availability.
Recruiter booking
Qualified candidates scheduled straight in.
Client follow-up
Shortlist feedback and interview scheduling chased.
Interview reminders
Both sides reminded before every interview.
Submission tracking
Every submission followed until feedback or decision.
Placement check-ins
Placed candidates checked in on schedule.
Repeat business
Past clients asked about their next vacancy.
ATS updates
Records kept clean with source and next action.
Reporting
Submissions, interviews and placements by source.
Sample follow-up sequence
A candidate who went quiet
A cadence that recovers engaged candidates without pestering.
Candidate re-engagement — Day 1 to Day 10
- Day 1Friendly check-in: still interested in the role?
- Day 3Offer to send the role details or arrange a quick call.
- Day 5Alternative: is a different role or shift a better fit?
- Day 8One-line nudge with a clear next step.
- Day 10Moved to nurture; revisited for future openings.
Screening messages are transparent, value-first and opt-out friendly. Stop replies are honoured.
Human in control
What stays with your recruiters
The agent screens and coordinates; your people decide and close.
- All hiring and shortlisting decisions.
- Client terms, fees and placement agreements.
- Final approval of candidate and client communication.
- Negotiation and offer management.
- Any candidate or client who asks for their recruiter.
Screening, not deciding
The agent screens against your approved criteria and returns structured answers. It never invents a requirement, salary or promise on behalf of your agency.
No fabricated requirements or commitments. A recruiter owns every placement.
Agency visibility
Pipeline, submissions and placements
See where candidates and clients are stuck.
Pipeline dashboard
Every candidate and vacancy with stage, source and next action.
Submission tracker
Which shortlists are awaiting feedback and for how long.
Source reporting
Which channel produced placements, not just applicants.
The questions an owner asks
- Where are candidates stalling in the funnel?
- Which clients are slow to give shortlist feedback?
- Which source produces the placements we actually bill?
Attribution on the placement
- SourceJob board / referral / outbound
- CandidateWarehouse supervisor — 2+ years, on-site, 2-week notice
- Agent actionScreened by SMS; booked recruiter call; chased client
- OutcomeInterview → placement → check-in scheduled
- ReportingPlacements and outcomes rolled up by source
FAQ
Questions, answered
Does the AI make hiring decisions?
Never. It screens candidates against your approved criteria, captures availability and qualifications, and routes candidates to your recruiters. Decisions stay human.
How does candidate screening SMS work?
When a candidate applies or is sourced, the agent sends a short, transparent SMS to confirm interest, key requirements and availability, then books a recruiter call for qualified candidates.
Can it keep our candidate pipeline updated?
Yes. Every candidate is logged with stage, availability and notes, and the pipeline updates automatically as they progress.
Will it work with our ATS?
We build around common tools — Bullhorn, Loxo, Recruiterflow, HubSpot and general CRMs — and are honest where a native connection is unavailable.
How do you avoid spamming candidates?
Messages are value-first and opt-out friendly, sent only to candidates who have engaged a channel, and the sequence stops the moment they respond.
Can it help with client-side BD too?
Yes. New client vacancies are captured and qualified, and submission and interview follow-ups are chased so placements do not stall.
Get your plan
Put this to work on your pipeline
Tell us how leads come in today. On the call we map the fastest fix — usually response time or follow-through.
- A free 30-minute AI strategy call — no obligation.
- A scoped blueprint: your biggest leak and the first automation to fix it.
- Honest fit check — if automation is not your fastest win, we say so.
The fastest way in: answer six short questions and we will map your lead journey, find the biggest leak and show the fastest automation win — before we ever get on a call.
Free strategy call · No commitment · We reply by email
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