Slow first contact
A lead you reach tomorrow is often already working with someone else. The first few minutes decide the outcome.
For real estate agents & teams
Turn Real Estate Leads Into Showings With an AI Assistant
Leads come in from ads, portals and open houses while you are at a showing or with a client. The AI responds in seconds, asks the right questions and books the appointment — before that lead calls another agent.
- Answers buyer and seller leads instantly, by text, email or chat.
- Qualifies: timeline, pre-approval, area or the property they enquired about.
- Books showings and calls straight into your calendar.
- Runs ISA-style follow-up, sphere check-ins and drip campaigns until reply.
No obligation. We reply by email, usually within one business day.
Hi Jordan — thanks for your enquiry on the Maple Street listing. This is the team’s assistant. Are you looking to tour that home, or still browsing?
I’d like to see it this weekend if possible.
Happy to help. Are you working with an agent yet, and have you been pre-approved for a mortgage?
No agent yet. Pre-approved up to 480.
Great. I have Saturday at 11 AM or Sunday at 2 PM for a showing. Which works best?
Saturday 11.
Holding Saturday 11 AM for the Maple Street home. Can I confirm your full name, mobile and the best email?
Jordan Pace. 555-0110. jordan@email.com.
You’re set for Saturday at 11 AM, Jordan. A confirmation and reminder are on the way, and the agent will be in touch before the tour.
Illustrative example
Transcript is an illustrative example of the conversation the agent is configured to handle for a real estate team. Wording, windows and routing are set to your rules.
The problem
Real estate leads go to the fastest response
The work is not steady. Lead ads, portal enquiries and open-house sign-ins all land at once, layered on showings, listing appointments and the CRM logging that never quite gets done.
Follow-up that depends on memory
ISA-style follow-up, drip campaigns and sphere check-ins are easy to drop when showings fill the day.
Sellers left waiting
A seller enquiry about a CMA or a listing appointment needs a prompt, professional response — not a callback next week.
The system
One connected intake, from lead to booked showing
Praktivo builds a system around the work you already do — the lead-ad enquiry, the web form, the portal message, the showing in your calendar and the drip campaign that keeps a lead warm.
- 24/7 AI answering and instant lead response with honest disclosure.
- Qualification using the questions you would ask a buyer or seller.
- Showing and call booking into your live calendar.
- ISA-style follow-up and drip campaigns that stop on reply.
- Sphere, past-client and referral check-ins on a steady cadence.
From new lead to booked showing
- 7:52 PMLead captured from a listing enquiry — source tagged
- 7:52 PMAI assistant responds in seconds and qualifies the buyer
- 7:53 PMShowing times offered from your live calendar
- 7:55 PMShowing booked; confirmation and reminder sent
- Next morningAgent briefed with full lead history
- After showingDrip follow-up and review request queued
The workflow
The nine steps, connected
Every real estate lead moves through the same journey — with a human one clear step away.
1
Traffic
Ads, search, portals and referrals to a page built to convert.
2
Lead Capture
Calls, forms and messages captured with source detail.
3
AI Response
The agent replies in seconds, on the lead’s channel.
4
Qualification
Timeline, pre-approval, area and intent captured.
5
CRM
A clean record with source, timeline and next action.
6
Follow-Up
Email and SMS sequences that stop on engagement.
7
Appointment
Booked into your live calendar, with reminders.
8
Sales
Your team closes, briefed and unblocked.
9
Analytics
Which campaign produced the booked showing.
Human in control
What stays human
Automation removes busywork and slow response. Valuation, negotiation and money stay with you.
- Pricing strategy, CMAs and any listing presentation.
- Offer negotiation, contracts and commission conversations.
- Advice on financing and any legal or tax question.
- Complex situations involving distressed or sensitive cases.
- Any lead who asks for a person — routed instantly, with full context.
Approved knowledge base only
Agents only use your approved service list, pricing rules, availability and policies. Anything outside that scope is flagged for a human instead of guessed — no invented pricing, policies or appointments.
A person always owns the valuation and negotiation.
What you get
Deliverables, configured for your team
AI agent
Phone and message agent configured with your listings, service areas, availability and escalation paths.
CRM setup
Leads, pipeline stages, source tagging and a timeline on every record, connected to your existing tools.
Sequences
ISA-style follow-up, drip campaigns and sphere check-ins with opt-out handling.
Dashboard
Visibility on leads, response time, booked showings and which campaign produced them.
FAQ
Real estate questions, answered
Can the AI respond to buyer and seller leads in seconds?
Yes. It replies by text, email or chat the moment a lead-ad or portal enquiry arrives, asks the qualifying questions you approve and books a showing or call into your calendar. Speed is what wins the lead.
Does it work like an ISA for follow-up?
It runs ISA-style follow-up — prompt first contact, steady touches and drip campaigns for leads that are not ready — and stops the moment someone replies. Your sphere and referral follow-up can run the same way.
Will it work with our CRM and lead sources?
We build around common real estate CRMs and lead-ad sources plus general CRMs. Where no native connection exists, we connect honestly through the best available integration.
What about pricing and CMA questions?
It captures the details and books the appointment rather than quoting numbers. Comparative market analysis, pricing strategy and commission conversations stay with you.
Get your plan
See how it works for your real estate leads
Tell us how leads and follow-up flow today. On a free strategy call we will map the fastest fix — usually instant lead response or drip follow-up.
Step 1 of 3
Your Real estate business, in plain terms
Two quick steps and we’ll map the fastest automation win for your team.
Step 2 of 3
Where do you lose the most leads?
Pick the one that hurts most — that’s what we’ll fix first.
Step 3 of 3
Where should we send your plan?
We prepare your plan before the call — no obligation.
You’re all set!
We’ve got everything we need to prepare your plan. We’ll reply by email within one business day.
Your fastest win:
How It Works30 minutes · We come prepared with custom recommendations
Prefer to skip ahead? Book a strategy call →
Ready to stop losing real estate leads to slow follow-up?
Book a free AI strategy call and we will walk your lead response, showings and drip campaigns against this system.